SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
European Commission, Directorate-General for the Information Society and Media, Directorate A — Audiovisual, Media, Internet
avenue du Bourget 1–3
Attn: Mr Jean-Eric de Cockborne, Head of Unit A1 — Audiovisual and Media Policies
Tel. +32 22968632
Fax +32 22965298
General address of the contracting authority http://ec.europa.eu/avpolicy/info_centre/tenders/index_en.htm
Address of the buyer profile http://ec.europa.eu/avpolicy/info_centre/tenders/index_en.htm
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
European institution/agency or international organisation
Other Information society and media
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1.1)Title attributed to the contract by the contracting authority
Challenges of the digital era for film heritage institutions.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category: No 11
Main place of performance At the contractor's premises.
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
1. Describing in detail the challenges that film heritage institutions are facing in relation to digital production or distribution of cinematographic works (in cinemas or via new channels of distribution).
2. Establishing which kind of legal/organisational/technical changes have to be introduced to ensure that film archives will continue to perform their role in the digital era.
3. Analysing the situation in the 27 Member States: are film archives and national administrations aware of the challenge? Are they already introducing changes or have they planned to do so? Identify problems and best practices.
4. Analysing the situation in film heritage institutions in USA and compare it with EU-27.
5. Describing the strategies of American majors and large European production companies for preservation of their digital films.
6. Providing feasible recommendations and a calendar to Member States and film heritage institutions on how to prepare for the digital era.
7. Providing policy options for EU action.
II.1.6)Common procurement vocabulary (CPV) II.1.7)Contract covered by the Government Procurement Agreement (GPA)
II.1.8)Division into lots
II.1.9)Variants will be accepted
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
1 study with a maximum value of 200 000 EUR.
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 11 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Please see tender specifications.
III.1.4)Other particular conditions to which the performance of the contract is subject
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers III.2.2)Economic and financial capacity III.2.3)Technical capacity III.2.4)Reserved contracts
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
SECTION IV: PROCEDURE
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 25.8.2010 - 16:00
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
1.9.2010 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Spanish. Danish. German. Greek. English. French. Italian. Dutch. Portuguese. Finnish. Swedish. Czech. Estonian. Hungarian. Lithuanian. Latvian. Maltese. Polish. Slovak. Slovenian. Irish. Bulgarian. Romanian.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in month(s): 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders Date: 9.9.2010 - 10:00
avenue de Beaulieu 33, 1160 Brussels, BELGIUM.Persons authorised to be present at the opening of tenders Yes
1 authorised representative of each tenderer may attend the opening of tenders. Tenderers who plan to attend the opening session have to inform Mr Jean-Eric de Cockborne by e-mail, fax +32 22965298 or letter at least 24 hours in advance.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
reference to project(s) and/or programme(s): i2010 — audiovisual policies and MEDIA programme — other actions in the audiovisual field — annual work programme 2010.
The working language for the management of this contract will be English.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: within 2 months of the notification of the plaintiff or, in the absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained VI.5)DATE OF DISPATCH OF THIS NOTICE: