EASME public register of processing activities

Based on Article 31(5) of Regulation (EU) 2018/1725[1] EASME has to keep a central register of records of processing activities under its responsibilityinvolving personal data.

The records of the register shall contain at least the following information (Article 31(1) of Regulation (EU) 2018/1725):

  • Name and contact details of the controller, the data protection officer and, where applicable, the processor and the joint controller;
  • Categories of data subjects and of personal data;
  • Categories of recipients to whom the personal data have been or will be disclosed;
  • Where possible, the envisaged time limits for erasure of the different categories of data;
  • Where applicable, transfers of personal data to a third country or an international organisation and the documentation of suitable safeguards;
  • Where possible, a general description of the technical and organisational security measures to protect those personal data.

The register of records of processing activities, provides hyperlinks to the relevant records as soon as they are finalised. In the meantime extracts of the register can be requested by any person in writing to the DPO, who shall reply within 15 working days from the registration of the request.

Register No.

Name of the Processing activity

PDF iconR-2020-17 Record for European Ombudsman requests
PDF iconR-2020-16 Record for Access to Documents requests
PDF iconR-2020-13 Record LIFE grant experts management outside FTP
PDF iconR-2020-12 IT Email infrastructure
PDF iconR-2020-11

Salaries and allowances


Administrative Inquiries and Disciplinary Proceedings

PDF iconR-2020-09 Your Europe Business webservice
PDF iconR-2020-08 EASME Staff Committee
PDF iconR-2020-07 Obligatory records of meeting participants in context of COVID-19 pandemic
PDF iconR-2020-06 COSME grant management (outside the Funding &Tender portal)
PDF iconR-2020-05 Ad hoc staff survey – chambre d'écoûte
PDF iconR-2020-04 Exit survey
PDF iconR-2020-03 Medical services 
PDF iconR-2020-02 Management of Leaves
PDF iconR-2020-01 Cycling Financial Contribution Scheme
R-2019-28 EASME Intranet & who is who
R-2019-27 EASME internal events
R-2019-26 EASME external events
R-2019-25 EASME visitors
PDF iconR-2019-24 EASME websites
PDF iconR-2019-23 Public procurement 
PDF iconR-2019-22 Ability to work in a third language 
R-2019-21 Anti-harrassement
R-2019-20 Confidential councellors
R-2019-19 Business continuity management
R-2019-18 Early Detection and Exclusion system (EDES)
R-2019-17 COV2 video surveillance
PDF iconR-2019-16 360° feedback for manager
PDF iconR-2019-15 Staff Reflassification
PDF iconR-2019-14 Annual staff appraisal
PDF iconR-2019-13 Staff Probation
PDF iconR-2019-12 Repayment of educational costs for staff
PDF iconR-2019-11 Financial Allocation for sick child of staff
PDF iconR-2019-10 Financial Allocation for disabled child of staff
PDF iconR-2019-09 Double allocation dependents for staff
PDF iconR-2019-08 Management of Flexitime
R-2019-07 Transfer of personal data to Permanent Representations of Member States 
PDF iconR-2019-06 Management of Trainees
R-2019-05 Anti-fraud
PDF iconR-2019-04 Ex-post control
PDF iconR-2019-03 Selection and recruitement of Interimaires
PDF iconR-2019-02 Selection and recruitement procedures (statutory staff)
PDF iconR-2019-01 EMFF grant management (outside the Funding &Tender Portal)
DPO 9-2017 EIC SME Instrument market place
DPO 6-2017 LIFE grant and expert management
DPO 3-2017 Digital Archival Repository (A-Rep)
DPO 4-2016 Speedwell Bluebell –financial management tools
DPO 3-2015 Experts management in participant portal (H2020, COSME, EMFF)*
DPO 2-2015 Grant management in participant portal (H2020, COSME, EMFF)*
DPO 3-2014 Merlin - EEN IT platform (update of DPO 10-2013)
DPO 12-2013 Calls for proposals and grants of programmes managed by the Agency (legacy programmes)
DPO 11-2013 IT and email infrastructure
DPO 8-2013 Management of training requests and training activities
DPO 3-2013 Administrative appeals under Art 90(1) (2) Staff Regulations and Art 45 CEOS
DPO 4-2012 Staff Satisfaction Survey
DPO 1B-2012 ARES/NOMCOM - document management system
DPO 2-2011 Windflower - Financial contribution to cost of subscriptions to public transport
DPO 5-2009 Travel agency services (AMEX)
DPO 3-2009 Use of mobile phone for the staff going on mission
Register No. Name of the Processing Operation, EASME acting as processor
PDF iconRP-2020-01 Business Continuity Management – use of Noah


[1]Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.


Share this page: