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Please use the free Adobe Acrobat software to view and/or print a complete copy of Bulletin RMP-8 (30 pages), or view it on-line with hyperlinks below.

CONTENTS

  1. References
  2. Introduction
  3. Federal Privacy Act of 1974
  4. Federal Family Educational Rights & Privacy Act of 1974 (Buckley Amendments)
  5. State of California Education Code
  6. California Public Records Act
    1. Definitions
    2. Access to Public Records
      1. Times when Records are Open to Inspection
      2. Right to Copy of Public Records; Time Limits
      3. Denial of Request for Records
      4. Fees for Copies
    3. Records Exempt from Disclosure Requirements
    4. Confidentiality of University Employee Home Address & Telephone Number
    5. Public Employment Contracts
    6. Computer Software
    7. Civil Rights & Remedies
  7. California Information Practices Act
    1. Definitions -- General
    2. Definition -- Categories of Information
      1. Confidential Information
      2. Confidential Academic Review Records
      3. Nonpersonal Information
      4. Personal Information
    3. General Requirements
    4. Notice Requirements -- To the Individual
    5. Notice Requirements -- To the State
    6. Inquiries about Information
    7. Disclosure of Information
      1. Nonpersonal Information
      2. Confidential Academic Review Records
      3. Nonpersonal Information
      4. Personal Information
    8. Deletion of Information Prior to Disclosure
      1. Deletion of Source of Letters of Recommendation
      2. Deletion of Personal or Confidential Information about Others
      3. Deletion of Confidential Information about the Individual
    9. Accounting of Disclosures
    10. Right of Access by Individuals to Whom Information Pertains
      1. Confidential Academic Review Records
      2. Confidential Information
      3. Personal Information
    11. Request for Amendment of Records
    12. Deadlines for Release, Copying and Amendment of Information
    13. Fees for Copies
    14. State Office of Information Practices
    15. Civil Remedies
    16. Penalties
    17. Relation of the Information Practices Act to Other Laws

EXHIBIT A: Sample Federal Privacy Notices

EXHIBIT B: Sample State Privacy Notices

EXHIBIT C: Sample Accounting of Disclosure Form

EXHIBIT D: Rules of Conduct